Contact An Elected Official 

Contact An Elected Official Suggested Template 

Date:

To Your Senator: 

The Honorable (full name) 

(Room #)

(Name)

Senate

Office Building United States Senate

Washington, DC 20510 

Dear Senator: 

To Your Representative: 

The Honorable (full name) 

(Room #)

(Name)

House Office Building United States House of Representatives

Washington, DC 20515 Dear Representative:

Your letter should address a single topic or issue.

Typed, one-page letters or emails are best. Many recommend a three-paragraph letter structured like this: 

1. State who you are and your reason for writing. List your credentials. 

2. Provide details. Be factual not emotional. Provide specific rather than general information about how the topic affects you and others. If a certain bill is involved, cite the correct title or number whenever possible. 

3. Close by requesting the action you want taken: a vote for or against a bill, or change in general policy. 

4. If you want a response, you must include your name and address, even when using email. 

The best letters are courteous and to the point, and include specific supporting examples. Ensure that you identify yourself and contact information. Sincerely, Add Name/Address